Privacy Policy

Effective Date: 20/5/2025

SWIP Ireland (Society for Women in Philosophy Ireland) is committed to protecting the privacy and personal data of our members, visitors, and all those who engage with our work. This privacy policy explains how we collect, use, and protect your information in accordance with the General Data Protection Regulation (GDPR).

1. Who We Are

SWIP Ireland is a voluntary organisation that supports women and underrepresented genders in philosophy across the island of Ireland. For the purposes of data protection law, SWIP Ireland is the data controller of the personal data you provide to us.

2. What Information We Collect

We may collect and process the following personal data:

  • Contact details (e.g. name, email address, institutional affiliation) when you sign up as a member or subscribe to updates;

  • Details you provide when registering for events, such as dietary requirements or accessibility needs;

  • Communications you send to us, including email correspondence;

  • Website usage data, such as IP addresses, browser type, and pages accessed (collected via cookies; see Section 6).

We do not knowingly collect or process sensitive personal data unless it is provided voluntarily and with your explicit consent.

3. How We Use Your Information

We use your information to:

  • Administer your membership and keep you informed of relevant events, news, and opportunities;

  • Organise and manage participation in our events and initiatives;

  • Promote inclusive participation in philosophy through communications and outreach;

  • Maintain and improve our website and digital presence.

We do not share your data with third parties except where required by law or where necessary for service provision (e.g. event registration platforms or website hosting services).

4. Legal Basis for Processing

Under GDPR, we rely on one or more of the following legal bases to process your personal data:

  • Your consent (e.g. signing up to our mailing list);

  • The necessity to perform a contract or deliver a service you have requested (e.g. event registration);

  • Our legitimate interest in promoting our aims and managing our organisation;

  • Compliance with a legal obligation.

5. Data Retention

We retain your personal data only as long as necessary to fulfil the purposes for which it was collected, or as required by law. You may unsubscribe from our communications at any time by using the link provided in emails or by contacting us directly.

6. Cookies and Website Analytics

Our website may use cookies to collect anonymised information about your use of the site for the purpose of improving user experience and website functionality. You may adjust your browser settings to refuse cookies or alert you when cookies are being used.

7. Your Rights

Under GDPR, you have the right to:

  • Access the personal data we hold about you;

  • Request correction or erasure of your data;

  • Withdraw consent where we rely on it;

  • Object to or restrict certain types of processing;

  • Lodge a complaint with the Data Protection Commission (DPC) in Ireland.

To exercise any of these rights, please contact us at: [Insert contact email]

8. Changes to This Policy

We may update this policy from time to time to reflect changes in our practices or legal obligations. The most recent version will always be available on our website.

9. Contact Us

If you have any questions or concerns about this policy or your data, please contact:

SWIP Ireland
Email: swipireland@gmail.com
Website: www.swipireland.com